What should be agreed when reserving a block of hotel rooms for wedding guests?
Agree the room allocation, rates, release deadline and payment responsibility before reserving a wedding block.
Guest accommodation, transport and cross-border travel planning.
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Agree the room allocation, rates, release deadline and payment responsibility before reserving a wedding block.
Use a transport coordinator and limited passenger lists instead of posting every guest's phone number in a public or large family group.
Agree a missed-pickup contact and realistic fallback before the event rather than expecting the main vehicle to wait indefinitely.
Provide a readable address, entrance description and contact number that guests can save or print before travelling.
Confirm the vehicle, driver, service hours, pickup points, charges and replacement arrangements in writing before hiring.
Agree in advance whether hosts or guests pay for extras such as additional meals, room service, extensions or damage charges.
Collect only the itinerary and contact details needed for pickups or hosting, rather than asking relatives to circulate passport copies.
Verify the traveller's current entry and document requirements and the ticket's change terms before buying a non-refundable flight.
Leave a realistic gap between arrival and demanding activities, and make optional events genuinely optional for travelling guests.
Know exactly what you are carrying and check the relevant baggage, customs and restricted-item rules before accepting another person's purchases.
Confirm room-sharing preferences privately and share room numbers or keys only with authorised people.
Reconcile the confirmed services, final invoices, deposits and outstanding items with the providers before closing the booking.